Finance Assistant

Are you a detail-oriented finance professional who enjoys structured tasks and keeping things running smoothly?

We are currently looking for a Finance Assistant to join our Gatwick based Head Office team at Air Navigation Solutions Limited on a 12 month fixed term contract. The successful candidate will provide reliable and accurate support in the day-to-day financial operations of our organisation across the sales ledger, purchase ledger, employee expenses, payment runs and administration. The Finance Assistant will work alongside the Management Accountant and the Head of Finance, in addition to liaising across the business as required.

This is a hands on, process focussed role which is ideal for someone who thrives in a consistent, task driven environment.

Responsibilities
Sales Ledger
• Issuing sales invoices to customers, ensuring accuracy and timely distribution
• Performing basic credit control, including sending statements, reminders, and following up on overdue payments

Purchase Ledger
• Processing purchase invoices and credit notes, ensuring correct coding, authorisation, and matching to purchase orders where required
• Resolving invoice discrepancies with suppliers or the procurement team, ensuring suppliers are paid within agreed terms
• Administering and tracking purchase requests, ensuring compliance with internal procedures
• Conducting monthly purchase order management, including reviewing and closing PO’s as appropriate
• Reconciling supplier statements and resolving any outstanding issues

Employee Expense Management
• Reconciling and processing company credit card transactions, ensuring all supporting documentation is received and correctly coded
• Administering the employee expenses process, checking claims for accuracy and compliance with policy

Payment Run
• Preparing and executing supplier and employee payment runs, including BACS and online banking, issuing remittance advice and managing urgent payment requests

Administration and Support
• Managing vendor records within the accounting system, including SAP Concur, by setting up new suppliers, updating bank details, maintaining accurate contact and payment information, and ensuring credit terms are correctly recorded and applied
• Managing the finance inbox and responding to internal and external queries in a timely and professional manner
• Maintaining and updating accounting systems and expense/invoice platform 
• Performing regular bank reconciliations and maintaining accurate records of all bank transactions
• Assisting with month -end and year-end closing procedures, ensuring all transactions are posted before deadlines
• Supporting the finance team with the preparation of documentation and schedules for the year -end audit
• Providing general administrative support to the finance team, including data entry, filing, and document management
• Assisting with ad hoc finance tasks as required to ensure the smooth running of the department

Skills and Experience Required:
• Proven experience in processing invoices, issuing sales invoices, payments, and reconciliations
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Experience using accounting software such as Sage, Xero, or similar platforms
• Strong attention to detail and a methodical, organised approach
• Ability to manage repetitive processes with consistency and accuracy
• Good communication and relationship building skills for liaising with internal teams and external parties
• Professional and discreet in handling confidential financial information
• Self -motivated, dependable, and able to work independently
• High levels of integrity, professionalism and confidentiality

Desirable but not essential:
• Experience with SAP Concur or similar expense systems
• Understanding customer billing processes
• Experience supporting year -end audit preparation
• AAT Level 2 or equivalent experience in a finance or accounts role